Privacy policy
Privacy policy for Sogn Hotell and www.sognhotel.no
This privacy policy describes what kind of personal data Sogn Hotell collects and how this personal data is processed.
Sogn Hotell complies with the Norwegian Personal Data Act. This privacy statement is made in accordance with the requirements of sections 18 and 19 of the Personal Data Act.
What is personal data?
Personal data is information about an individual person. This can be the person's name, address, place of work, marital status, telephone number, e-mail address, etc. Information about your contact, reason for contact and form of contact with Sogn Hotell can also be understood as personal data.
Sensitive personal data is neither collected nor used by Sogn Hotell. This is personal information such as charges, criminal offences, health and the like.
If you would like more information about personal data in general, please visit https://www.datatilsynet.no/om-personvern/personopplysninger/.
Who is responsible for processing your personal data at Sogn Hotell
Sogn Hotell's own Office Manager is responsible for the organisation's processing of personal data. In the event of any future delegation, it is only the delegation of the tasks that takes place, the responsibility for personal data always rests with Sogn Hotell.
Personal data Sogn Hotell receives
Sogn Hotell has two sources of personal data, both of which are based on section 8 of the Personal Data Act.
The main source of personal data is information you provide yourself. This is mainly done through the contact form on Sogn Hotell's website. The contact form serves as the meeting place between potential/existing customers and Sogn Hotell. It is completely voluntary whether you want to fill out such a form or just remain a passive visitor to the site. Personal information collected via the contact form is telephone, email and name.
Following the contact form, additional personal information may be generated through e-mail, telephone and similar correspondence between Sogn Hotell and you as a potential/existing customer.
Another source of personal data is information Sogn Hotell collects itself. The collection takes place through Google Analytics. It captures how long you are on the page, the IP address, which links you click and the number of users on the page at different times to name a few.
How Sogn Hotell uses the personal data
The purpose of the contact form and subsequent correspondence is to follow up requests and commitments to customers. Sogn Hotell is dependent on such an open platform between itself and its customers to ensure satisfactory communication and end product.
The purpose of the information from Google Analytics is to improve the website experience. For example, to make layouts more user-friendly, to understand user trends, to streamline and deliver the services expected in a better way and to prevent criminal behaviour such as hacking.
The legal basis for Sogn Hotell's processing of personal data is section 11 of the Personal Data Act.
How to manage your personal data
The limited amount of personal information Sogn Hotell collects via you and on its own initiative is very marginal compared to other players and other online services. This means that any separate administration of personal information such as settings in used apps and settings in personalised advertising is not relevant to us. As mentioned, the personal data collected is not used for such purposes.
However, you always have rights related to your personal data, which you can read more about below.
Information sharing with third parties
Sogn Hotell does not share any personal information from the contact form, its own collections or information from others with any third party. Should such distribution nevertheless occur, you will always receive a consent request from us.
Secure archiving, deletion and internal control
In accordance with section 13 of the Personal Data Act, all personal information received by Sogn Hotell will be archived on either a secure e-mail or server for the duration of the employment relationship between you and Sogn Hotell. Upon termination of employment, all communication and personal data will be deleted within 2 years.
Sogn Hotell has internal controls to ensure that archiving, security and deletion take place according to objectives and in accordance with legal standards.
Rights
According to the Personal Data Act, you as a user or customer of Sogn Hotell have the right to be forgotten, the right to data portability, the right to access, and the right not to be profiled.
The right to be forgotten means that all personal information registered with Sogn Hotell can request to be deleted. If this is not requested, Sogn Hotell will still delete most personal information 2 years after the end of contact.
The right to data portability means that you can get a digital copy of all personal information Sogn Hotell has about you. This right also means that you can take these personal data to another organisation if it is technically possible and justifiable. Personal information covered by data portability is personal information provided to Sogn Hotell, such as through the contact form, or automated personal information generated through the use of Sogn Hotell's services.
The right of access means that you have the right to see what information Sogn Hotell has registered about you.
The right against profiling gives the right to refuse Sogn Hotell to map your use and behaviour, and thus tailor our services to you based on this mapping. Typical examples would be personalised advertising, service development, market research, etc. However, this is of little relevance to Sogn Hotell when Sogn Hotell has little interest or use for such breadth and depth mapping.
To exercise one or more of these rights, please contact us. You are legally entitled to receive a response from us within at least 1 month.
Children's privacy
Sogn Hotell has neither the desire nor the need to collect or process personal information about children under the age of 16. Such personal information must come through a guardian.
Personal information left by children to Sogn Hotell will be deleted as soon as it comes to Sogn Hotell's knowledge.
Data protection officer
Sogn Hotell does not have a data protection officer since the company is not a public sector organisation, does not process sensitive information, does not commit systematic mapping of individuals and does not process personal data about criminal offences.
Implementation of changes
Sogn Hotell will from time to time update its privacy policy to ensure that it meets the legal standard required by Norwegian law. You will be informed of such updates.
Contact details
If you have any further questions about Sogn Hotell's privacy policy or other requests, please contact the company.
Phone: (+47) 57 71 02 41
Mail:post@sognhotel.no
